E*TRADE

  • Executive Assistant

    Job Locations US-VA-Arlington
    Posted Date 2 weeks ago(11/27/2019 10:08 AM)
    Requisition ID
    2019-13313
    Professional Area
    Human Resources
  • Who We Are

    More than 30 years ago, E*TRADE pioneered the online brokerage industry by executing the first-ever electronic individual investor trade. While the landscape of our industry has changed dramatically, our culture of innovation and drive to make online trading accessible to everyone continues to drive us forward. We believe in challenging the status quo, fostering an environment of curiosity and learning, and, above all, putting our customers first.

    About the Role

    SUMMARY

     

    We are seeking a highly skilled Executive Assistant in our Arlington, VA office. We are looking for someone who thrives working with a high performing team in a fast-paced environment. The ideal executive assistant is motivated, results oriented and committed to delivering outstanding customer service every day. This person must possess strong business judgement and communication skills needed to interact with a variety of people while exercise discretion when handling confidential matters.

     

    RESPONSIBILITIES

    • Managing the day-to-day administrative affairs and proactively anticipating needs
    • Maintaining their calendars via MS Outlook, scheduling conference calls and meetings
    • Providing logistical support to ensure all meetings and conferences are successfully executed
    • Coordinates travel arrangements (air, hotel accommodations and ground transportation), preparing detailed itineraries and assuring accuracy and timely delivery of plans
    • Preparing and submitting expense reports within specified timeframes
    • Providing telephone coverage including answering incoming calls, screening calls, determining nature of call and whether or not it requires immediate attention, taking messages, and initiating responses promptly.
    • Processes all incoming correspondence, prioritizing and determining its disposition
    • Assisting with editing and preparing presentations for meetings, internally and externally, as well as Board meetings
    • Using Excel as needed to analyze data and create reports as necessary
    • Assisting with overflow, special projects and day-to-day tasks, partnering internally and coordinating with external parties
    • Facilitating requests and other action items on behalf of other Company executives and immediate manager
    • Resolving various day-to-day issues and problems of diverse scope, requiring independent judgment and critical thinking
    • Will be required to gain an in depth understanding of the Company’s operations, policies, and procedures
    • Responding to and handling confidential and sensitive information with poise, tact, diplomacy and a high degree of discretion

    Qualifications

    Basic

    • Minimum 5 years of experience in an executive assistant role

    Preferred

    • Bachelor's Degree preferred
    • Previous experience in Banking and/or Financial Services Industry, preferred but not required
    • Must be proficient in MS Office Suite, specifically MS Outlook, Excel, and Power Point for financial reports, presentations, and other special projects, as required; knowledge of VISIO is a plus.
    • Excellent interpersonal skills, both written and oral
    • Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy
    • Ability to work both independently and as a team player
    • Ability to handle details of a highly confidential nature and close interaction with high level contacts of a sensitive nature inside and outside of the company.
    • Proven ability to work in a fast-paced, multi-tasking environment. Must be versatile and flexible to shift projects as priorities change

     

    We offer a competitive and comprehensive benefits package. Please visit https://www.etradecareers.com/why-work-at-etrade/employee-benefits/ to learn more about the opportunities.


    E*TRADE Financial is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, disability, citizenship, marital status, sexual orientation, gender identity, military or protected veteran status, or any other characteristic protected by applicable law.

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